Exhibitor Housing


J. Spargo & Associates, Inc.'s Housing Managers ensure that your exhibitors' housing arrangements are flawless.  A dedicated housing specialist will be there to assist your exhibitors every step of the way.

Automated Room Block Requests

  • Real time inventory allocated for use by exhibitors is accessible online via our room block request website
  • Sort hotel inventory by hotel name, distance to meeting facility, and price
  • At-a-Glance view of room availability at each property
  • Access to host city information, interactive maps, hotel ratings and amenities
  • Immediate confirmation of room block
  • Ability to request rooms at multiple hotels
  • Access to web-based room block management tools including reporting capabilities

In addition to automated processes, J. Spargo & Associates, Inc. provides onsite staff at your meeting to work with exhibitors as they determine their needs for future meetings. Aggressive marketing and continuous communication with exhibitors increases your overall room block pick-up numbers.

Web-based Room Block Management Tools

  • Add new reservations
  • Modify existing reservations
  • Change hotels
  • Cancel reservations
  • Onscreen views of summarized and detailed reservation information for all participants
  • Reservation search features
  • Payment and/or deposit processing
  • Request additional rooms
  • Resolve shoulder night issues
  • Individual and/or group summary confirmation options
  • Establish master accounts with hotels
  • Reporting
  • Release unused inventory

QuickLink™ 

J. Spargo & Associates, Inc.'s QuickLink™ offers exhibitor contacts an easy method to submit and upload their reservation data electronically. This efficient tool expedites the process, eliminates dual data entry, and typographical errors in records.

Policies and Procedures That Keep Exhibitors in the Block

J. Spargo & Associates, Inc. has developed proven incentive based policies and procedures that encourage exhibitors to stay within the block.  In addition, our aggressive marketing campaigns and continuous communication with exhibitors increases room block pick-up numbers.

Exhibitor Room Utilization Tracking

Detailed post-event reporting provides actual room pick-up by sub-block allowing for a more concise interpretation of exhibitor performance. This statistical data can be used to increase or decrease the number of rooms allocated to an exhibitor for future meetings. Website features include functionality that cross references past performance with new requests and limits access to inventory based on client policies.

Onsite Support

J. Spargo & Associates, Inc. staff will be available onsite to assist exhibitors with any last minute housing needs.  Daily quality control procedures are implemented to ensure hotels provide exhibitors with the highest level of service possible.