Detailed Meeting Planning
JS&A focuses on the “nuts and bolts” of the meeting planning process enabling our association clients to focus on developing content and delivering the educational opportunities to meet their attendees’ needs. Our meeting logistics services can be tailored to meet your specific requirements and budget.

Integrated Logistics Management
A completely integrated database system communicates each aspect of the logistics process to everyone involved. From the association staff to convention service managers to the shuttle bus coordinators, our integrated logistics management software provides the means to communicate up-to-the minute changes to all parties involved. Facility staffs know how many chairs and tables to set, AV companies know when and where microphones are to be placed, and show management knows exactly what is going on in every meeting room, breakout session, and coffee break.

Continuous Process Improvement
Dedicated to providing the best possible service, J. Spargo & Associates strives to build upon and improve each event it manages. We continually develop, refine, and tailor our meeting logistics services and processes to efficiently produce the events that we manage.

Meeting Logistic Service Highlights

• Development of budgets and timelines

• Web-based abstract management system that automates the “Call for Papers” process

• Advance and on-site event logistical management staffing and staging

• Function book preparation and distribution

• Facility contract solicitation and negotiation

• Post-event critique and financial reconciliation