From strategic meetings of 10 to comprehensive events for 40,000… our Meeting Planning Professionals free you up to concentrate on your meeting’s mission, content and political effectiveness. We focus on logistical timeline and budget development, meeting requirement communication and monitoring, onsite staging of the event, and post event invoice collection and reconciliation.

Our Meeting Logistics services offered can be tailored to meet your specific needs and budget. Our Meeting Planning Professionals are as comfortable working one-on-one with your staff as they are working with a full Planning Committee. In all cases we fully realize and appreciate that we represent your organization and we strive to maintain and reinforce the policies and procedures of your group as you so direct.
 

Comprehensive Prior Event Review

• Review critiques and/or evaluations
• Logistical arrangement review
• Financial Review
• Attendance analysis

Analysis of Current and Future Objectives

• Staff recommendations
• Event committee reports
• Board directives
• Market analysis

Budget and Timeline Development

• Definition of Timeline types
• Review of Budget formats and procedures

Production Procedure Development and Review

• Explanation of J Spargo Production procedures and tools
• Support vendor analysis

Site Inspection and Selection

• Demographic analysis
• Desired venue review
• Practical venue review

Facility Contract Solicitation and Negotiation

Support Contractor Solicitation, Negotiation, Supervision and Monitoring

• Audio visual
• Audience response
• Catering
• Floral
• Onsite temporary staff
• Signage
• Security
• Computer and office equipment
• Decorator services
• Freight services
• Communication services and equipment
• Shuttle service
• Photography

Onsite Event Logistical Management Staffing and Staging

Post Event Critique and Financial Reconciliation

WAMS™ Web-based Abstract Management System automates the "Call for Papers" process

• Customizable to meet your event's unique needs
• Saves time and money
• Eliminates chaos
• No more lost papers
• Streamlines communication with reviewers
• Provides 24-hour access to abstract data
• Reduces printing and postage costs
• Click here for detailed information!

Audience Promotion

• Creative development, graphic design, copywriting, logo development, branding and product positioning;
• Website development and flash productions;
• List Management: audience research and modeling, select recommendations, and list analysis;
• Print Production and Management;
• Mailhouse and Fulfillment Management;
• Advertising and Media Placement;
• Personalized and Targeted HTML & Text Email Broadcasts with tracking reports to measure results