Group Registration
Group Control Center
The Group Control Center allows group leaders to add new registrations, edit and/or
cancel existing registrations, make payments, preview badges, track changes made
to records, establish material pick-up appointments, distribute individual confirmations
to their registrants, run reports, email group summaries to themselves, request
Visa letters and electronically upload lists of registrants to the registration
database.
Group Registration Portals include the same robust functionality provided for
the general attendee registration process including the ability to up
sell and push market auxiliary offerings to group registrants.
Multiple Payment Options
Group leaders have the ability to make payments via credit card, check and wire
transfers. Payments can be made individually for each registrant or as one
lump sum payment for all registrants in the group. There is no limit on the
number of transactions/payments that can be made. The Group Control Center
automatically applies mass payments to individual records, calculates balances or
refunds due, generates invoices and receipts on demand and tracks all payment transaction
history.
Confirmation Controls
Individual and group confirmations can be generated from the Group Control Center.
Group leaders can issue individual confirmations one at a time, in small groups
or in mass to all registrants. Group leaders can also request Group Summary
Confirmations for their own records.
Badge Preview Screens
Group leaders preview multiple badges simultaneously making each internet session
faster and more productive. Group badge preview capabilities are also available
onsite allowing group leaders to administer their registrations in a "self registration
environment".
Material Pick-up Appointments
Group leaders have access to all available appointment times and can easily schedule
their appointment to pick-up materials. Additional management tools in the
system allow J. Spargo & Associates, Inc.'s Managers to communicate
directly with all group leaders that have not made arrangements for an appointment.
Comprehensive pre-planning and automated communications ensure a smooth group registration
process onsite.
Automated Visa Letter Requests and Fulfillment
Expediting the Visa letter request process ensures your attendees participation.
Increased processing times at U.S. Embassies around the world further support the
need for streamlined, efficient and timely responses. JS&A's automated
Visa Letter Request features prohibit the release of invitation letters (Visa letters)
if payment in full has not been received for their registration.
Electronic Uploading of Group Registrant Data
Easy to follow MS Excel formats are provided to group leaders allowing them to submit
and upload their registrant data electronically. This efficient process eliminates
dual data entry processes for the group leader, minimizing typographical errors
in records, increases the number of group registrant records that contain valid
contact information and facilitates the early collection of registrations and corresponding
payments.